The purpose of this instruction is to establish the general standards and procedures that the state distributing agency must follow in order to ensure that restitution is made for the loss of donated foods, or for the loss or improper use of funds provided for, or accruing from, the distribution of donated foods.
The attached memorandum is Food Distribution Policy Memo FD-110, which clarifies requirements in crediting for, and use of, USDA donated foods in contracts with food service management companies, and provides guidance to ensure compliance with such requirements in the first and final years of such contracts.
This memorandum provides questions and answers relating to policy memorandum SP38 CACFP08 SFSP07-2009, Extending Categorical Eligibility to Additional Children in a Household, dated Aug. 27, 2009.
This memorandum clarifies the requirements and options for school food authorities acting as a collective unit in performing activities relating to donated foods. It also clarifies the requirements for the distributing agency with respect to such SFAs.
Local educational agencies must verify applications in accordance with the procedures set forth in the above-cited memorandum. The above change will affect the reporting for Item 6 on the FNS-742, School Food Authority Verification Summary Report.
PL 109-163 made the Department of Defense’s Family Subsistence Supplemental Allowance permanently available.
This memorandum provides instructions on how to reconcile the physical inventory conducted at a distributing agency- or subdistributing agency-level storage facility with the book inventory required to be maintained for that facility.
We continue to receive questions regarding procurements in the child nutrition programs, particularly in the National School Lunch and School Breakfast Programs. Attached are the most recently received questions and answers.
It has come to our attention that a number of state agencies and school food authorities are failing to maintain appropriate records for procurement transactions occurring in connection with the child nutrition programs.
This memorandum provides guidance on how to reconcile physical and book inventories as part of the required annual physical inventory of distributing agency and sub-distributing agency storage facilities, and provides guidance on offsetting inventory shortages and overages that are identified during the reconciliation process.