Guidance for CSFP agencies on reporting retroactive issuances of partial and full food packages and incomplete food packages to participants on the FNS-153 during the ongoing warehouse delivery delays.
The purpose of this memorandum is to clarify the written notice and referral requirements for organizations that receive USDA Foods or administrative funding as part of CSFP and TEFAP, per USDA regulations on equal opportunity for religious organizations to participate in USDA assistance programs.
Per 7 CFR 247.29(b)(2), the CSFP state agency must report the receipt and distribution of commodities, as well as beginning and ending inventories and other commodity data on a monthly basis via the FNS-153, Monthly Report of the Commodity Supplemental Food Program and Quarterly Administrative Financial Status Report.
Form FNS-57 is used by consignees to report overages and shortages in a shipment and commodities damaged in transit.
Using Food Stamp Quality Control data from fiscal year 2000, this analysis suggests that the simplified reporting policies adopted by states in 2004 could have lowered error rates by 1.2 to 1.5 percentage points.
State agencies apply for reimbursement using Form FSA-21, submitted to the appropriate FNS regional office for approval.