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DATE: | June 23, 2022 | ||
POLICY MEMO: | SP 12-2022 | ||
SUBJECT: | Fresh Fruit and Vegetable Program: Allocation of Funds for Fiscal Year 2023 | ||
TO: | Regional Directors Special Nutrition Programs All Regions | State Directors Child Nutrition Programs All States |
The Fresh Fruit and Vegetable Program (FFVP), under Section 19 of the Richard B. Russell National School Lunch Act (NSLA) is a nationwide program that operates in select elementary schools in the 50 states, the District of Columbia, Guam, Puerto Rico and the Virgin Islands. The purpose of this memorandum is to provide funding allocation amounts for all state agencies for fiscal year (FY) 2023; to provide information on funding requirements and deadlines; and to serve as a reminder of important program requirements.
For FY 2023, the total funding amount available to FNS to distribute to state agencies is $238 million. This includes $186.5 million in new funds available under Section 19 of the NSLA and an additional $51.5 million in unexpired carryover funds from previous years.
Per Section 19 of the NSLA, the USDA Food and Nutrition Service (FNS) will apply the following allocation formula for FFVP funding:
All funds are allocated using this formula.1 Please refer to the Attachment for the FFVP funding allocations being made available to each state.
Section 19 permits state agencies to retain a portion of their total FFVP grant allocation for state administrative costs. The amount of funds retained for state administrative costs is the lesser of: (1) five percent of the state agency’s total grant for the year; or (2) the amount required to pay the costs of one full-time coordinator for the FFVP. Each state agency should identify the appropriate level and resulting salary for a FFVP coordinator within the state agency’s personnel structure. As a reminder, this provision serves to assist state agencies in determining the FFVP administrative funds they can retain from their total grant and does not require state agencies to employ a coordinator for the FFVP.
The amount retained for state administrative costs must be determined upfront, since state agencies must subtract funds used for state administrative costs prior to making school selections and determining school allocations. FFVP state administrative funds are subject to the same cost accountability and management principles applied to State Administrative Expense funds in the National School Lunch Program (NSLP).
State agencies generally use free and reduced price school meal data from the preceding October to identify elementary schools eligible to participate in FFVP in the subsequent school year. However, as many SFAs will not have accurate October data because of program changes due to COVID-19, state agencies may use the data they determine to be most accurate. Therefore, state agencies may use data from October 2021 or a different month during SY 2021-22 they determine to be more accurate, data from October 2019 or October 2020, or data newly collected for SY 2022-23; the data chosen must be used consistently throughout the state.
The following table provides some key FFVP dates:
Key Dates to Remember | |
June 30, 2022 | State agencies select SY 2022 - 23 FFVP Eligible Schools |
Oct. 1, 2022 | State agencies receive total annual funding |
Sept. 30, 2023 | State agencies and schools must obligate all allocated October FY 2023 funds by this date |
Dec. 31, 2023 | Closeout of FY 2023 funds; State agencies submit final SF-425, Federal Financial Report, via FPRS |
State agencies with questions regarding FFVP should contact their respective regional offices.
Jessica Saracino
Director
Program Monitoring and Operational Support Division
Child Nutrition Programs
1 Per Section 19 of the NSLA, FNS has retained $500,000 for administrative costs of carrying out FFVP.
2 The burden associated with this requirement is captured under OMB #0584-0594 Food Programs Reporting System (FPRS) – 07/31/2023