All project and budget revisions, including no cost extension requests, must be submitted in writing to the grant officer and regional specialist. For all changes that require pre-approval, you must receive confirmation of approval from the Food and Nutrition Administration (FNA) before implementing the change. The grantee must be up to date on all financial and programmatic reporting requirements before submitting a revision request.
Farm to School grantees awarded in fiscal year (FY) 2026 or later, or whom received approval for a budget modification or no cost extension after March 2026, must submit a request no fewer than 30 days before the period of performance end date for your grant. Farm to School grantees awarded prior to FY 2026 must submit a request no fewer than 10 days before the period of performance end date. The period of performance end date can be found in box 21 of your FNA-529. You should reference the terms and conditions issued for the specific requirements of your award.
Budget Revisions
Any revision or modification to the budget that is more than 10% of the total project amount (grant award plus match) requires pre-approval. The 10% threshold is a cumulative percentage; once exceeded, all revisions must receive our approval regardless of amount.
The request must include:
- An explanation for the revision.
- The approved line-item budget along with the newly requested line-item budget. The revised budget request should be in the same format as the original budget and should clearly show where funds are being shifted from and where they are being moved to.
- A new budget narrative that identifies the calculations for the revised amounts.
- An updated SF-424A budget form that corresponds with the proposed changes ONLY if you are switching between budget categories (page 2 only).
You should scrutinize your proposed budgets throughout the grant, ensuring that the line-item amounts are accurate and reflect the proposed activities.
Revisions resulting in transfers totaling less than 10% of the total budget require pre-approval only if a new item is added to the budget. You must still notify the grant officer and regional specialist of any change so the modification can be documented in your file. The 10% threshold is a cumulative percentage; once exceeded, all revisions must receive our approval regardless of amount.
The notification of a budget revision under 10% of the total budget should include:
- An explanation for the revision.
- A revised budget narrative that clearly shows where funds are shifted from and where they are moved to.
- If funds change budget categories, the grantee must also submit a revised SF-424A (page 2 only).
Project Revisions
Project revisions that require pre-approval include:
- Revisions to the scope or objectives of the project or addition of new activities.
- Changes to key personnel (e.g. project director).
- Disengagement from the project for more than three months or a 25% reduction in time devoted to the project.
- No cost extensions (see next section).
The revisions will be documented in your file.
No-Cost Extensions
With our approval, a grantee may extend the project period by six or twelve months with no additional funding.
Should you require additional time to complete the project goals and objectives, you may submit a no-cost extension request via email to the grant officer and regional specialist. The request must include:
- A written explanation for the no-cost extension submitted in letter form, addressed to the grant officer that provided the FNA-529 at the start of the grant.
- An updated project timeline with updated activity completion dates.
- If making any revisions to the budget (even if it is less than 10% of the total budget) as part of the no-cost extension, the grantee must provide a budget revision.